Elements and Performance Criteria
- Prepare invoices
- Purchase order or documentation regarding request for invoice is registered, validated and filed appropriately
- Payment method, timing and ,where required, currency and exchange rates are noted on the documentation
- Invoice documents which commit the business to providing goods and services are registered and sourced
- An invoice is raised listing items in a full, clear, legible and unambiguous description
- Invoice original is checked and authorised by a signatory at an appropriate level
- Required documentation is forwarded to business or organisation requesting invoice
- Invoice details are recorded and filed in accordance with workplace policy
- Coordinate documentation
- Chart of accounts is checked at the end of the agreed period to verify payment or outstanding debt(s) against invoice(s) raised
- Debtor's ledger is produced from balance sheet
- Follow-up contacts of any outstanding account(s) are made according to workplace policy
- Monthly statements are cross-checked at required intervals
- Reminder notices are forwarded to customers in accordance with workplace policy
- Process payments
- Workplace policy and any particular contractual requirements are followed when making payments
- Records of payments and any required government returns are completed and filed
- Payments received are registered
- Receipts are attached to payments with any corresponding documents and filed appropriately
- Receipts are forwarded to customers
- Files are retained according to archival regulations for audit purposes